About Unit Cost Budgeting:
What Will be Covered, and Your Tangible Benefits

This session will go through a process to enable an organization to:

• Develop unit costs to support budget activities;
• Demonstrate to customers what benefits and outputs they receive for the money they are paying;
• Know whether it compares well with other organizations providing similar products or services; 
• Analyze their programs and show how improvements and efficiencies can be made; and   
• Know how actual execution analyses can support out year projection of costs for budget formulation and strategic planning purposes.

Who Should Attend?

Program, Financial/Budget, IT/IS, Strategic Planning, and Project Managers, and Key Staff, etc, who need to:

• Know more about how to develop unit costs and performance metrics;.
• Understand more about the total business, collaboration and cultural sides to implementing cost management;.
• Relate cost management to presentation and execution of the budget;
• Analyze the cost management data and advise management about what issues were unearthed and how best to address them;
• Better understand how cost management analyses will help them plan for where they want to be in 5 or 10 years;
• Relate cost management to human capital resource planning and to better aide managers in determining what their work force should look like in X years, and the impact of retirements and other factors on skill mixes; and
• Know more about the IT/IS requirements of a unit cost management system.

PROGRAM

8:00 am - 9:00 am  Continental Breakfast, About the Program, and Introductions/Objectives

9:00 am - 10:30 am  Developing Detail Cost Estimates to Account for 95% of Budget

• Going through budget execution reports and detailing costs including salaries, awards, travel, training, vehicles and any other large cost items by contract.

10:30 am - 11:00 am  Refreshments, Additional Q & A, and Hug & Mug Opportunity

11:00 am - 12:30 pm  Developing Relationship of Cost Estimates to Outputs

• Assigning costs to activities and outputs: Assigning FTE’s and all other major costs to activities, by branch, etc.

12:30 pm - 1:30 pm  Luncheon

1:30 pm - 3:00 pm  Developing Metrics to Measure Outputs

• Metrics to use to measure outputs? 
• Basing metrics on: customers of the service, actual outputs, whether these outputs are distributive or consumptive?; and
• How metrics can support each output so as to be able to compare outputs to costs and develop a unit cost?

3:00 pm - 3:30 pm  Refreshments, Additional Q & A, and Hug & Mug Opportunity

3:30 pm - 4:30 pm   Going from Actual Cost per Metric Execution to Budget Formulation Projections.

• How to use actual salaries to project out-years using work force changes and inflation increases, perhaps even major changes such as projected retirements;
• Presenting unit costs and how to use them to support budget execution and formulation;
• Benchmarking and reengineering where costs/output don’t meet industry standards and how to ensure that your operation is relevant and cost effective.

4:30 pm - 5:00 pm  Q & A; Summary of the Course

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